7.1 Specifications The required goods to be provided are Various Locksmith Supplies. See Pricing Sheet, Exhibit C for complete details. 7.1.1 Equal Products The information identified above is intended to be descriptive, not restrictive, and to indicate the quality and characteristics of products that will be satisfactory. If bidding other than specified brand or part number, bidder must include with bid sufficient literature to allow evaluation of the items. Failure to provide literature with bid response may be cause for not considering for an award. 7.1.2 Reworked Products REWORKED PRODUCTS, PRODUCTS PREVIOUSLY REFUSED FOR DELIVERY OR SECONDS WILL NOT BE ACCEPTED. Unauthorized substitutions prohibited. No substitutions, including product code number changes, shall be made unless the vendor has obtained prior written approval from HHSC Purchaser prior to shipment. Cost of substitute items shall be the same as the cost for the awarded item. Substitutions must meet or exceed the specifications written in the item description as published in this Solicitation. 7.2 Delivery Guidelines a) Observe all posted speed limits. Speed limits are strictly enforced. b) Observe all stop signs and other traffic controls. c) Parking must be in area designated by Warehouse staff. d) Vehicles must be locked, and keys removed at all times when unattended. e) Pedestrians have the right-of-way at all times. Drive with extreme caution and be prepared to cope with unexpected circumstances. f) Firearms and alcoholic beverages are forbidden on campus. g) Tools and equipment must be properly secured at all times. h) No smoking. i) Contact with residents is forbidden. Do not offer cigarettes, matches, lighters, food or money to residents. j) If you require assistance with a resident, notify Facility staff. 7.2.1 Carton Labeling/Pallet Labeling a) At a minimum, product must be labeled on outer carton with the following information: b) Description of Contents c) Agency Purchase Order # d) Quantity per Carton e) At a minimum, pallets must be shrink wrapped and labeled. f) It is required that vendor contact the Point of Contact specified on the issued PO to set up a delivery appointment. g) Deliveries are to be made between 8:30 AM and 4:00 PM on date specified, but not between 11:00 AM and 1:00 PM to the address specified on the issued PO. h) The vendor is responsible for payment of any additional charges by the contract warehouse (such as overtime, blast freezing, lowering temperatures, re-stacking; second delivery due to split delivery quantity [unless requested by HHSC], unloading charges, etc.). i) ALL deliveries shall arrive ON TIME as requested by HHSC. It is the awarded vendor’s responsibility to contact the Point of Contact specified on the issued PO if unforeseen circumstances arise that may cause a delivery to be late. j) HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. k) On orders calling for multiple deliveries, awarded vendor will be notified in writing by HHSC approximately four (4) weeks prior to requested delivery date. l) Orders must be delivered complete. Items delivered must be the item bid. Mixing of brands of items will not be allowed. Split deliveries will not be accepted, unless requested. m) Products delivered that fail to meet specifications or are not the actual item(s) awarded on the contract shall be rejected or returned at the vendor's expense. Vendor will reimburse the agency for cost of storage and handling fees incurred at the contracted storage facility and any cost to pick up and return product delivered to individual facilities. Any cost incurred to verify compliance with these specifications will be the responsibility of the vendor if product is found not to be in compliance. This may include but is not limited to laboratory tests.
