4.1.1 Contract Item #1 – ApplicationXtender Server Core Package, or equal 4.1.1.1 The vendor must provide two bid options, a quantity of one (1) – 5 concurrent (CC) user packs (5 Licenses – total) and a quantity of one (1) – 10 concurrent (CC) user packs (10 Licenses – total) 4.1.1.2 The vendor must provide a system that captures, documents management, workflow, secure storage and retrieval of paper, digital or information that can be converted into an open format. 4.1.1.3 The vendor must provide a system with the following features: 4.1.1.3.1 Utilize Hypertext Markup Language (HTML)5 4.1.1.3.2 Ability to insert pages into existing files 4.1.1.3.3 Document check-in and check-out 4.1.1.3.4 Support for retention policies, legal holds and disposition rules 4.1.1.3.5 Retention management 4.1.1.3.6 Digital Signatures 4.1.1.3.7 Integration of Microsoft Office applications 4.1.1.4 The vendor must provide server software that is compatible with any of the following: 4.1.1.4.1 Microsoft Windows Server 2012 or newer 4.1.1.4.2 Hyper-V 4.1.1.4.3 VMware 4.1.1.4.4 Microsoft SQL version 2016 or newer 4.1.2 Contract item #2 – Professional Services 4.1.2.1 Vendor must provide no more than a quantity of twenty (20) hours of professional support services that includes the following: 4.1.2.1.1 The vendor will work with a point of contact that the WV Office if Technology for the installation of the server software and end-user software 4.1.2.1.2 The vendor will be responsible for setting up the application with index fields and metadata. 4.1.2.1.2.1 The vendor will customize the application based on the WV Divisions of Administrative Services; Human Resources needs. 4.1.2.1.3 The vendor will be responsible for setting up all of the end-user’s access and permissions. 4.1.2.1.4 The vendor will be responsible for testing the application to ensure it is operating effectively and efficiently.
