1) OVERVIEW Grambling State University is seeking proposals from qualified vendors that meet the requirements and technical specifications outlined below, fulfill the defined scope of work, provide required warranties (including on-site services and ongoing long-term support), and adhere to the requested installation timeline. This request for proposals is for the sale and installation of two new LED video message displays to be installed on the campus of Grambling State University. The displays will be wall-mounted onto exterior building surfaces and must be designed for outdoor use, including appropriate weatherproofing to withstand environmental conditions such as rain, wind, heat, and humidity. The proposal must include all components and services associated with installation, training, warranties, and support. Offerors must submit a comprehensive technical and cost proposal detailing a solution that meets all requirements contained in this document. 2) General Information per detailed below specifications: a) Provide and install two (2) 10mm SMD LED full matrix screens with control systems b) Installation onto brick wall at each building designated location provided in the bid c) Provide one complete control system for each display d) Reference Conceptual Renderings - Attachment A e) Reference Scope of Work / Responsibility Checklist – Attachment B 1. Vertical Wall Display - Dimensions: 13.13 feet (W) x 26.25 feet (H) - Pixel Pitch: 10mm - Resolution: 832 (W) x 1664 (H) pixels - Total Pixel Count: 1,384,448 pixels - Brightness: Minimum 10,125 NIT (Ultra High Output) - Quantity: 1 unit Requirements: - Weather-resistant and suitable for [indoor/outdoor] use - Integrated power and signal distribution - Seamless edge alignment for uniform display output - Mounting structure included and compatible with site condition 2. Main Wall Display - Dimensions: 24.61 feet (W) x 22.97 feet (H) - Pixel Pitch: 10mm - Resolution: 1560 (W) x 1456 (H) pixels - Total Pixel Count: 2,271,360 pixels - Brightness: Minimum 10,125 NIT (Ultra High Output) - Quantity: 1 unit Requirements: - High-definition image quality with uniform brightness and color - Weather-resistant and durable under continuous operation - Structural mounting solution included - Must integrate with existing AV control systems (details to be provided at pre-bid meeting) 3. Ribbon Display - Dimensions: 19.69 feet (W) x 3.28 feet (H) - Pixel Pitch: 3.9mm - Resolution: 256 (H) x 1536 (W) - Total Pixel Count: 393,216 - Brightness: 10,125 NIT — Ultra High Output Brightness The Ribbon Board currently utilizes ten (10) Visix HDn Media Players with the following specifications: - Model: HDn Media Player - Processor: 7th Generation Intel® Core™ i3 Processor - Manufacture Date: December 21, 2018 4. Other Specifications: - Minimum Brightness 10,000 NIT or better - Minimum LED Refresh Rate: 3840 Hz - The LED Screen and the Video Processor must have the ability to show video on the LED screen at a rate of 60 frames per second - Single BIN LED’s, LED Screen must present a uniform color and even brightness without any factory calibration - Redundant Novastar A5S+ Receiving cards per tile are required on the video display - LED Lifetime: Minimum of 100,000 hours to half brightness - Minimum Viewing Angle: 140º horizontally; 120 º vertically - Energy saving common-cathode technology - Electrical Certification of the LED Screen or ETL - 5. Environmental Cooling and Moisture Protection for each Video Display: a) IP67 LED Tiles, LED PCB board enclosed, coated with Silicone potting material front and back sealing the LED PCB board from moisture and contamination. b) IP-67 Watertight Sealed power and data connection to the LED Tiles. c) Fanless Power Supplies enclosed in a sealed power supply enclosure. d) No cabinet Fans, 100% environmentally cooled convective-heatsink cabinet. e) Aluminum Cabinet construction f) Front Service 6. Support, On-Site Service and Warranties f) Unlimited phone support for the life of the LED Screen, 7-days a week, 365 days a year g) 11-Year LED Screen Parts Warranty h) 5-Year LED Screen On-Site Labor Service i) 1-Year Warranty on all third-party peripheral control components and computers 7. Video Processor Specifications Inputs - 1 x HDMI 1.4 - 2x sensor connectors Outputs - 1 x HDMI 1.4 for Monitoring or Video Output - 2x Gigabit Ethernet ports - 1x Stereo audio connector 8. Control and Software Systems (See Attached Below) - Control Systems: NovaStar TB60 Processor, Alltelex Box, Photocell, and 4G Cell Modem with 1-year prepaid service — Included - Software: ViPlex Cloud-Based Software Suite — Included - Graphics Package: Silver-Level Animation & Graphics Package — Included 9. LED Display Control System Software - Content Management: Enables users to create, edit, and manage various types of content, including images, videos, text, and more. - Scheduling and Timing: Supports complex scheduling options, allowing users to set specific times and days for content playback. - Multi-screen Mosaic: Allows users to easily mosaic multiple screens into a single large display. - Real-time Preview: Provides a real-time preview of the content as it will be displayed on the screen, allowing users to adjust and fine-tune the presentation. - Terminal Control: In asynchronous mode, software provides comprehensive control over multimedia players, including brightness adjustment, time synchronization, and more. - Network-based Control: Allows users to manage and control screens across a network, enabling remote publishing and management of content. - Dual Working Modes: Supports both synchronous (local playback) and asynchronous (network publishing) modes. - Auto-fit to Screen: Automatically scales content to fit the dimensions of the display
