1) A logbook will be kept on site for each piece of equipment to be maintained by the Contractor. The logbook shall contain the date of each quarterly maintenance was performed. In addition, the logbook shall contain the records of any miscellaneous repairs. This will include date of entry, individual making entry, make, brand, model number, name plate data, manufacturer’s maintenance literature, parts breakdown, and superheat charging tables. 2) The frequency of quarterly maintenance shall be no more than ninety (90) days between services with the first service to be conducted within thirty (30) days of contract execution. 3) Contractor will be required to call the Area office facility contact or designee and make an appointment to perform quarterly maintenance at least three (3) days in advance. Contractor will check in with Area office facility contact or designee upon arrival and check out when the work is completed. If there are any discrepancies on invoice concerning hours worked, the California Highway Patrol (CHP) will refer to sign in sheet to confirm actual hours at facility. 4) The specifications included in this contract will serve as a checklist for the maintenance services performed. Contractor will be required to bring the checklist each time the quarterly maintenance is performed. Contractor shall leave a duplicate copy of the checklist with the Area office designee. 5) All items on the checklist will be checked off as performed. Upon completion, Contractor will provide Area office designee with the completed checklist. The checklist will be signed and dated by both Contractor and the Area office facility or designee, and filed in the appropriate logbook. Additionally, an extra copy shall be left with the Area office. This list shall accompany the invoice prepared by Contractor for the quarterly maintenance. 6) Quarterly maintenance shall include cleaning, oiling, lubrication, adjustment, calibration, alignment, timing replacement of any filters, fan belts, water treatment chemicals, compressor oil, cleaning rags, oil, grease, and refrigerant at no additional charge to the state. Costs for recapture of refrigerant as required by law must also be included. 7) Filter replacement and installation must be compliant with Title 24, Part 6 regulations. 8) Any debris resulting from services provided shall be removed from the premises by the Contractor. 9) CHP reserves the right to have an independent consultant inspect the equipment at any time to ensure that the services being provided are in compliance with the contract specifications.
