a. Solicit proposals from public venues. i. Venue must be capable of accommodating 300 or more people. ii. All accommodations must be located in buildings with appropriate electricity, heat, plumbing, and running water. iii. All buildings and accommodations must be handicapped accessible. iv. Venue must have parking accommodations available or nearby appropriate for the number of attendees at the conference. v. Venue must have adequate space for a registration area for attendees to check in and receive conference materials. b. Solicit food service providers to provide: i. Morning Coffee/Hot Tea Service: To be provided at registration through mid-morning activities. ii. Lunch Options: Buffet or sit-down style meal, including a vegetarian option and ability to accommodate dietary restrictions. Includes bottle or canned sodas, bottled water, and dessert. iii. Mid-afternoon Break: Bottled or canned sodas, bottled waters, snack. iv. Water stations available throughout the day. c. Solicit audio-visual service technicians and equipment. i. Must include a designated on-site audio-visual technician(s) to provide setup and breakdown of the audio-visual equipment for the conference and day of troubleshooting/assistance...
