Task 1 - Meet with City staff to review existing conceptual plans, schedule, budget, project documents, project goals, format of deliverables and responsibility of each party. Task 2 – Design and Construction Documents Consultant to prepare final design package and construction documents. This effort shall include: • Review all field survey and topographic work provided during Phase I, along with any additional fieldwork as necessary to complete the design effort. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. • Conduct all necessary supporting studies and investigations (e.g., identify utility conflicts, soils investigations, geotechnical, tidal and ground water investigations, existing irrigation layout, etc.). • Complete the design of project including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the front end of specifications to the Consultant. All project specific specifications are to be developed by the architectural team. • The design of the project shall be prepared in accordance with all appropriate standards, as applicable, including but not limited to the Standard Specifications for Public Works Construction latest edition, latest ADA Standards for Accessible Design, and all current codes. • All original plan sheets, calculations, and reports shall be signed and stamped by the architect and licensed professional engineers, as appropriate, in charge of the project. These signed originals will then become the property of the City. • The Consultant shall have a Quality Control Plan in effect during the entire time work is being performed under the Agreement. The Quality Control Plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files. • All electronic files, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City. Deliverables: • Results of any additional field work that is completed (PDF and CAD); • Plans, Specifications, and Estimate (30%, 60%, 90%, and 100%) in electronic (PDF and CAD) and 3 hard copies of plans, specifications and cost estimate with each review; any necessary supporting studies. • 5 sets of signed approved plans and specifications. Task 3 – Meeting Attendance and Support The Consultant shall attend and participate in meetings and conference calls as necessary to complete the project and provide materials to facilitate communications with the public, where and when needed. Consultant proposals should include the following: • Project kick-off meeting. • Bi-weekly scheduled progress meetings. • Attendance at up to three (3) City Council Meetings, if necessary. • Team conference calls as needed. Deliverables: Kick off meeting agenda, meeting notes as needed.
