These specifications establish minimum acceptable quality level for plain bond, cut stock paper suitable for use in various office copying equipment (high speed digital copier/duplicators, laser printers, plain paper fax machines, etc.); 1. Vendors must have a procedure in place to address quality complaints or defective paper issues. 2. Vendors must have a dedicated customer support employee with a direct phone/and or email for site assistance. 3. Contract: The proposed contract will begin September 1, 2025, and run through the end of the 2025- 2026 school year on June 30, 2026. 4. Samples: All Bidders must submit one (1) ream of 8-1/2” x 11” paper (Item No. 1 on the Product List of the bid document) for testing. Paper will be tested and inspected for compatibility with the District’s copier equipment. 5. Prices are to be quoted on a per unit basis. Calculation shall be determined based on the total price for all paper using the estimated quantities provided on Exhibit “B” Pricing. Estimated quantities were determined based on usage & estimated usage during the 2024-2025 fiscal year July 1, 2024, through June 30, 2025. 6. Vendor must have the ability for individual site invoicing per purchase order. 7. Alternate designated weekly day of week for all district deliveries will be considered thereby indicating which day of the week vendor will deliver. For example: Orders received by Tuesday 3:00 p.m. will be delivered on Thursday by 3:00 pm. 8. Each building is equipped with a door that has a removable mullion, allowing for access with a pallet jack. 9. Vendor shall have their own fleet of delivery trucks outfitted with lift gates. Quantities shown below are estimates based on paper purchases for the 2024-2025 school year. No. DESCRIPTION Quantity 2024-2025 1 Multipurpose Copy Paper 8 ½” x 11”, White, 20 lb., 92 TAPPI brightness 500 sheets/ream, 10 reams/case 3,200 cases; 2 Multipurpose Copy Paper 8 ½” x 14”, White, 20 lb., 92 TAPPI brightness 500 sheets/ream, 10 reams/case 3 cases; 3 Multipurpose Copy Paper 11” x 17”, White, 20 lb., 92 TAPPI brightness 500 sheets/ream, 5 reams/case 3 cases; 4 Colored Paper 8 ½” x 11”, 20 lb., 500 sheets/ream Blue, canary, goldenrod, green, pink, salmon, ivory 500 sheets/ream, 10 reams/case 700 reams; 5 Card Stock 8 ½” x 11”, minimum of 67 lbs., 250 sheets/ream Blue, canary, goldenrod, green, pink, white 250 sheets/ream, 8 reams/case; 900 reams
