The Contractor shall import approximately 350 GB of digital records currently stored in a wellstructured network folder into Laserfiche using the Laserfiche Import Agent. These files are primarily categorized by department, employee, and document type. The Contractor will: • Implement a department-specific Laserfiche Workflow to automate document routing and archival. • Define and apply a standardized metadata template titled “HR Employee Record Template”. • Maintain the original folder hierarchy, file naming conventions, and file timestamps during import. • Integrate the workflow with the City’s Enterprise Resource Planning (ERP) system to automatically retrieve and apply relevant employee data such as: o Employee Number o Employee Name • Perform error handling throughout the import and workflow execution process. • Submit a quality assurance report identifying: o Records that failed to import o Items that were not indexed correctly o Any discrepancies between the ERP data and imported file metadata Task 2: Sustainable Development Archive Import The Contractor shall import approximately 293 GB of digital records stored in a network folder into Laserfiche using the Laserfiche Import Agent. These files include a combination of structured and unstructured data originating from the Department of Sustainable Development, such as building permits, code enforcement records, and inspection documentation. The Contractor will: • Develop and implement a department-specific Laserfiche Workflow tailored to the Department of Sustainable Development’s processes.
