1. Vacant Lot Maintenance – The CSBD Division currently has 94 vacant lots that require ongoing maintenance. This number may fluctuate throughout the duration of the contract as the Department transfers properties to development partners for the construction of affordable housing. An updated list will be provided reflecting any changes. The lots currently requiring maintenance are listed in the attached Exhibit A – Lot List. General Responsibilities & Expectations • Furnish all supervision, labor, machinery, tools, equipment, and services. • Perform and complete all work efficiently, in a workmanlike and timely manner to help mitigate and/or resolve City Public Nuisance Code complaints. • Maintain identified lots to meet the approval of the Housing and Neighborhoods Department and other City Departments (i.e., Code Enforcement, Fire, etc.) • Follow directions from the property manager or other designated City officials or agents. • Performance evaluation based partly on the number of complaints received and resolved regarding maintenance quality. • The Contractor shall provide a 24-hour response time for all emergency maintenance requests. • The Contractor shall provide a 48-hour response time for all non-emergency maintenance requests. • The Contractor shall appoint one person as a point of contact for communication. • The Contractor shall provide cost estimates broken down between materials and labor, upon request. Maintenance Specifications • Monthly maintenance includes, but is not limited to: o Perform weekly cleaning of each lot (or more frequently if needed). The task includes, but is not limited to, the removal of all litter and debris, with proper offsite disposal. o Perform mowing, edging, and string trimming twice a month for each lot. o All grass clippings shall be blown back into the lot and not left on the street. o All maintenance activities should encompass the entire parcel. o Trim all shrubs, bushes, and plants up to six (6) inches in caliper. While trimming is not required on every visit, professional judgment is expected to maintain appropriate vegetation standards on each lot. o Removal of bulk items and junk from vacant lots where illegal dumping has occurred. Additional Services Aside from the monthly maintenance tasks listed above, from time to time the selected Contractor will be asked to perform miscellaneous tasks with regards to the upkeep of the Department’s lot portfolio. Tasks might include, but are not limited to: • Small fence installation (i.e., chain link, tree protection area, etc.) • Junk and debris removal services on any City-owned property • Fence maintenance and removal • Small sign installation (i.e., no trespassing, etc.) • Boarding up of properties and re-boarding as needed or requested • Trimming and removal of trees
