Private Air Charter Services for the University of Arizona Football Team for the roundtrip flights for the regular season as listed below. 5.1 Term of Agreement. August 1, 2025 – December 31, 2025, with the option of four (4) additional one (1) year renewal periods upon mutual agreement of both parties for a total of five (5) years. 5.2 Detailed Pricing. Please state the all-inclusive pricing including fees, taxes, handling, no fuel reconciliations, remote operations, standard athletic catering, aircraft and crews, TSO and Management Team for the following dates: 5.2.1 Depart Tucson, AZ to Ames, Iowa on either Wednesday, September 24, 2025 or Thursday, September 25, 2025 or Friday, September 26, 2025 (to be determined) and return to Tucson, AZ from Ames, Iowa after the game on either Thursday, September 25, 2025 or Friday, September 26, 2025 or Saturday September 27, 2025. Times and dates to be determined. Game dates and times are still subject to change by the Big XII Conference. 5.2.2 Depart Tucson, AZ to Houston, TX on either Wednesday October,15, 2025 or Thursday October 16, 2025 or Friday October 17, 2025 (to be determined) and return to Tucson, AZ from Houston, TX on either Thursday October 16, 2025, or Friday, October 17, 2025 or Saturday October 18, 2025. Times and dates to be determined. Game dates and times are still subject to change by the Big XII Conference. 5.2.3 Depart Tucson, AZ to Boulder, CO on either Wednesday, October 29, 2025, or Thursday October 30, 2025 or Friday October 31, 2025 (to be determined) and return to Tucson, AZ from Boulder, CO on either Thursday, October 30, 2025, or Friday, October 31, 2025 or Saturday November 1, 2025. Times and dates to be determined. Game dates and times are still subject to change by the Big XII Conference. 5.2.4 Depart Tucson, AZ to Cincinnati, OH on either Wednesday November 12, 2025 or Thursday November 13, 2025 or Friday November 14, 2025 (to be determined) and return to Tucson, AZ on either Friday November 14, 2025 or Saturday November 15, 2025. Times and dates to be determined. All trips will be scheduled on the premises of arriving in the destination city between 3:00 pm – 4:00 pm local time, with flexibility to adjust. 5.3 Price Protection. Vendor is to provide price protection on the fuel costs at market prices at contract signature for the specific flight lists. 5.4 Required Aircraft. Vendor is to provide service on a preferred aircraft 737-900. Consideration will be given to a proposal for the use of a 727 aircraft with accommodations for a minimum of one hundred seventy-five (175) passengers. 5.4.1 Dedicated team aircraft – no commercial flights right before team departures. 5.5 Must guarantee a Boeing 737-900 for all regular season trips or a similar plane of the same size or larger. Equivalent aircraft can be proposed and may be considered. 5.5.1 For the Big XII Conference Championship Game and Year end Bowl game, vendor is to provide a service on a preferred aircraft 777-200. 5.5.2 Aircraft must always come from the closest airline hub to Tucson, AZ. 5.5.3 Aircraft must stay on location overnight with the football team. 5.6 Recovery Aircrafts. In case of emergency or aircraft malfunction, a recovery aircraft of the same size or larger must be provided to the Football team immediately to travel the same day. 5.7 TSA Agents & Support. The airline must arrange and pay for all TSO agents and setup. Pricing must include TSA agents and their screening setups. 5.7.1 TSA Screenings. 5.7.1.1 Passengers screening must be 100% for the first trip, and 25% for all following trips. 5.7.1.2 For all outbound trips, there must be two (2) private TSO screening locations. One (1) at Lowell-Stevens Football Facility and one (1) at Atlantic Aviation. 5.7.1.3 For all return trips, there must be a secure, private TSA screening location/facility. No major terminals are allowed.
