a. Event Conceptualization and Planning: Collaborate with city staff to dene the theme, goals, and objectives of the space. Develop detailed event plans, marketing opportunities, timelines, and strategies for public space activation throughout the summer, including during the 2026 FIFA World Cup (programming period described below). Create contingency plans for potential risks or challenges. Include a draft calendar or conceptual outline for regular weekly/monthly events such as performances, rotating food trucks, fitness or art classes, and youth or cultural activities. Create and maintain a master calendar inclusive of move-in through move-out. b. Venue Management: Coordinate the setup and layout of the space, including equipment, seating, signage, or other necessary items. Manage logistics for parking, traffic routes, and crowd ow. Ensure compliance with local regulations, including necessary permits and approvals. Develop a people movement plan with signage and wayfinding. Design cleaning, recycling, and waste diversion plans. Establish security and safety plans. Plan for telecommunications, power needs, and internet. Contract for sanitary facilities, lighting, and back-of-house space as needed. c. Program Coordination: Organize the live viewing experience in collaboration with city staff for screen, audio systems, and broadcast coordination and permissions. Plan and manage ancillary activities such as food and beverage vendors, live entertainment, and interactive experiences. Work with vendors, suppliers, and third-party contractors. Source and manage performers, musicians, and live performances. Collaborate with city staff for the weekly activations and live performances. Coordinate local soccer groups’ use of the futsal court and related events. Incorporate community input and support partnerships with local artists, nonprofits, small businesses, and cultural groups. Coordinate and manage all vendors and contracts. Host planning meetings and provide training sessions as needed.
