1. Review of existing documentation / reports / plans / budget / meeting minutes/ etc. 2. Visual inspection to confirm existing site conditions. 3. Meet with City personnel to review project scope, existing conditions, budget, concept plans, and construction duration. 4. Provide direction and support to City staff toward application of land use permits made necessary by this project (i.e. City will make formal application, the selected firm shall coordinate any necessary efforts needed for said application). 5. Proposal shall include at minimum a monthly meeting with Building Committee and relevant staff, for the duration of the project; for the purposes of providing a proposal, firms shall assume twelve (12) months of construction to accommodate construction. 6. Additionally, the proposal shall include all meetings with City Boards and Commissions necessary for completion of the project, which may include the following: Planning Commission, Zoning Commission, and the Board of Police Commissioners. 7. Prepare a preliminary engineering/architectural report that shall include the following: i. Project schedule indicating design, bidding, and construction schedule ii. Conceptual budget iii. Areas of concern associated with schedule, budget, and/or project objectives, along with recommendations to mitigate the above potential issues iv. List of anticipated drawings and specifications, including need for special contract provisions to meet project objectives. 8. Prepare all designs in accordance with current IECC energy code requirements. Prepare applications on behalf of the City for rebates/credits offered from utilities for inclusion of energy efficient equipment and systems. 9. Coordinate constructability, feasibility and cost estimating during all phases of the design. 10. Evaluate value engineering considerations, potential substitutions and other potentially cost saving alternatives.
