The City seeks to contract with a vendor capable of converting raw data files into finished invoices that are mail-ready. In general, a standard mailing will be composed of the following: 1 #10 Outbound envelope 1 #9 Courtesy Reply envelope 1 8.5” x 11” Invoice micro-perforated at remittance stub. Occasionally, extra stubs will have to be inserted. Moreover, informational flyers that require both folding and stuffing will also be required at certain times during the year. The City expects the vendor to perform the following services: Accept electronic data file transmission from the City. Postal processes the file to enhanced carrier route presort standards. Upon receipt of a bill file, provide to the City a summary of the data within the file. (See Appendixes A & B) To be provided to the Assessor’s & Treasurer’s Offices for real estate and personal property tax bills. To be provided to the Treasurer’s Office and Water Department for utility bills. Provide print proofs and audit reports for the City’s review before print processing commences. Laser print invoice on 8.5” x 11” sheet of paper (with color-coded print as per attached samples to distinguish each type of invoice) micro-perforated at remittance stub with OCR-A scan line. All bills have backers. Fold invoice and insert into a #10 outbound envelope. Insert #9 courtesy reply envelopes into #10 outbound envelopes. If required, insert extra stub into #10 outbound envelopes. If required, fold and insert informational flyer into #10 outbound envelopes.
