Task 1.1: Project Initiation • Conduct a Kickoff Meeting at the COUNTY offices or virtually to introduce the Project Development Team (PDT), establish communication protocols, clarify the scope of work, define roles and responsibilities, and set the project schedule. • Perform Preliminary Research using COUNTY records and other resources as needed. • Conduct a Field Investigation to gather initial data required for funding, permitting, right-of-way acquisition, and construction documentation. • Develop and execute a Public Meeting to inform the community about the project, collect feedback, and document input from local residents. CONSULTANT will provide presentation materials, handouts, and exhibits as necessary. • Develop and implement a Design Quality Assurance and Quality Control Plan to ensure all deliverables meet professional engineering standards. Deliverables: • Kickoff meeting agenda and minutes • Public Engagement Plan • Public meeting materials (exhibits, handouts, and PowerPoint if needed) • Public comment log and response matrix • Design QA/QC Plan Task 1.2: Project Development Team (PDT) Meetings • Schedule, prepare for, and lead monthly PDT meetings to review progress, scope, schedule, and issues. • Maintain a Project Issue/Action Item/Decision Log and distribute meeting minutes within one week. • Prepare updated project logs, including a three-month look-ahead schedule to outline upcoming tasks and milestones. Deliverables: • Meeting agendas and minutes • Updated Issue/Action Item/Decision Log • Monthly project progress updates • Three-month look-ahead schedule...
