Intent It is the intention of HCDE/CP to establish one or more contract(s) with highly qualified Vendor(s) for Electronic Procurement Software. Vendor(s) shall, at the request of HCDE/CP or any CP member, provide these products and/or covered services under the terms of this RFP and the Contract set forth in Section 5.0 Contract Terms and Conditions. Vendor shall assist the CP member with making a determination of its individual needs, as stated below. The primary purpose of this RFP is to procure a web-based platform, designed for government entities, that includes the following key features, but are not limited to: 1. Vendor Profile Management: No cost, real-time vendor registration via creation of username and password Provide a secure and user-friendly interface allowing vendors to update, maintain, and monitor their profiles independently or with administrative support 2. Bid Notifications: Automated electronic notifications to potential vendors regarding new bids, renewals, and/or updates The system must allow authorized personnel communicate any updates/changes regarding solicited bids Vendors would be required to acknowledge receipt of bid notifications, as applicable 3. Solicitation Management: Authorized system users should be allowed to create, manage, issue, and post bid solicitations, addenda, and related bid documentation Designed for various procurement formats such as Request for Proposals (RFP), Competitive Sealed Proposals (CSP), Invitation to Bid, Request for Qualification (RFQ) Must be configurable with customizable data, workflows, and approval processes The system shall have the capability to generate a variety of reports, both online and exportable formats (i.e. Excel, etc.) All data must be retrievable for audit and review purposes Authorized users must be able to define award logic and criteria, on a per solicitation basis, and accommodate various award scenarios (i.e. single, mutli award, etc.) Adhere to ethical standards in data collection, ensuring confidentiality and modules for evaluation 4. Sealed Bid Submission: Allow vendors to submit bid responses electronically, while remaining inaccessible (sealed) until close date/time. Document upload capabilities for vendors to submit and manage their submissions Uploaded documentation should be securely stored and linked to the corresponding vendor profile associated with the solicitation 5. Other Related Services: The awarded solution(s) shall include, or offer as options, a comprehensive suite of implementation and support services (i.e. design, training, technical support, integration, hosting, security or like benefits) to ensure successful and continued system performance
