1. All pick-ups must occur within a maximum of seven (7) business days from date the Vendor is notified that used oil is available, either by the entity holding the used oil or by the State Surplus Property Agency. 2. The Vendor must provide documentation to the Owning Agency within three (3) business days. Documentation must include Agency/Department name, Agency/Department contact, pick-up address, pick-up/delivery date and gallon quantity. 3. An annual summary is also required within fifteen (15) days following the State’s fiscal year-end on June 30th. This report shall be submitted in an Excel spreadsheet and must show the yearly total of all oil collected from each state agency or eligible entity. 4. The successful bidder shall furnish properly sized containers to each location as needed and without charge. The requesting location should generate enough used oil to justify the Vendor’s cost. All such containers shall be in sound condition. All containers shall be exchanged with like empties at the time of pickup. 5. The Vendor shall furnish a Monthly Total Volume Report to the State Surplus Contract Administrator by the 10th day of each month (for the prior month). This report shall be submitted on an Excel spreadsheet and shall include Agency/Department name, Agency/Department contact, pick-up address, pick-up/delivery date, gallon quantity and ticket number. As noted in section 4.2, payment is due by the 28th of the month.
