1. The contractor is responsible for printing, inserting, sorting, collating, addressing, and mailing services. 2. Doña Ana County will only be responsible for the exact number of mailing pieces plus the cost of the tests. There will be no allowance for overage or underage. 3. The mailers are to be delivery bar coded to meet and maximize postal discounts. 4. All proofs must be reviewed, tested, and approved by the County Treasurer’s Office before mailing. 5. The mailers must be delivered to the United State Postal Office in Zip Code sequence for first class pre-sort mailing by the following schedule: • Item #1: Tax Bill Mailer November 1st • Item #2: Second Half Notice Mailer April 1st • Item #3: Delinquent Notice Mailer June 10th 6. Failure to meet item deadlines of mailing per specifications will result in a penalty of 10% of total amount due per day after deadline. Penalty is to be deducted from payment due. 7. To expedite mailing, the awarded contractor will pay the postage due for each mailing and upon proof of receipt, will be reimbursed by a purchase order. Do not include postage as part of the bid. 8. Contractors will be required to submit proof of mailing. Proof shall be in the form of copies of USPS receipts after each mailing. 9. Where appropriate, the contractor must provide tracking and confirmation services. 10. The awarded contractor is responsible for coordinating all actions through the County Treasurer’s Office at (575) 647-7433 and keeping the office informed of all mailing matters, including schedules and postage rate changes.
