Phase 1: Predevelopment and Project Coordination • Facilitate at least two consensus-building meetings in Albany with key stakeholders, including City of Albany staff/elected officials, Phoebe staff, funders, lenders, developers, and community representatives to ensure alignment on project goals and implementation strategies. • Collaborate with City Staff so as to include engineers, building inspectors, and planners on development planning, permitting strategies, and inspection processes. • Review and confirm invoices; prepare detailed budgets and track actual expenditures against development projections. • Support market analysis and assist in establishing pricing strategies for residential units. • Provide and manage the development of architectural designs, including a minimum of four (4) prototype single-family house plans, through licensed design professionals on the consultant’s team. • House plans will have to be approved by the Historic Preservation Commission and should be designed in such a manner that they can be reversed or slightly altered to easily create additional homes that are visually different. • Required elements of house design: 1. Access will be from a rear alley and the designs will include an enclosed double garage. There will be no curb cuts in the front of the lots. 2. A front porch that is at least half the width of the home and a minimum of six feet deep. 3. The front floor level must be at least 18 inches off the grade. 4. The design of the houses should be of a traditional style that fits with the historic character of the neighborhood. • Identify and coordinate with qualified real estate agencies and mortgage lenders to facilitate future home sales and financing opportunities for home buyers. Ensure alignment between development goals and market-based sales strategies. Independent third-party entities, including real estate agencies and financial institutions, will facilitate home sales and financing. • Deliver final site and floor plans through in-house or subcontracted architectural services, and collaborate with design professionals as needed to finalize all construction documents. • Participate in the pre-bid meeting, respond to bidder questions during the solicitation period, attend the public bid opening, evaluate bid submissions for responsiveness and responsibility, and provide a written recommendation for contract award. Attend the City Commission meeting to support the presentation of the recommended award to the lowest responsive and responsible bidder. Phase 2: Development Oversight and Construction Management • Manage permitting processes, including representing the City at regulatory hearings and obtaining approvals. • Serve as the Owner’s Representative throughout construction, monitoring timelines, budgets, contractor compliance, and general performance. • Review contractor pay applications and change orders; oversee the preparation of lenderrequired documentation and compliance reports. • Organize and facilitate monthly Owner-Architect-Contractor (OAC) meetings; maintain detailed records of progress and issues. • Manage project close-out, including punch list development, certification of completion, and retainage release processes. Key Deliverables • Project budgets and financial pro forma reports • Final site plans and architectural visualizations • Permitting and construction documentation • Monthly progress and compliance reports • Final summary report and documentation package for lenders and funders
