1.1 The purpose of this Request for Proposal (RFP) is to select qualified contractors for On-Call Street-Sweeping services for the City of Duluth. Individual “projects” will be based on the submitted Unit Prices per the vendor selected. The term of contract shall be for a one (1) year period with two optional one (1) year renewals. This Agreement shall terminate absolutely and without further obligation on the part of the City on July 31 of each succeeding and renewed year, as required by O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance with the termination provisions of this Agreement. 1.2 The “projects” vary in magnitude and scope. Typical projects may include but are not limited to the following: 1) sweeping of overall street network, and 2) sweeping of isolated areas prior to and/or after special events. The City may also include as part of the street sweeping on-call services, the following Additive Bid Items (ABI): stormwater structure cleaning/vacuuming (ABI#1), cleaning/vacuuming accumulated debris within roadside ditches (ABI#2), and manually removing vegetation, sediment and debris from curbs, medians and refuge islands (ABI#3). The structure cleaning, ditch cleaning/vacuuming, and roadway vegetation/debris removal will be listed as optional additive bid items on the Unit Price List. If Contractor cannot provide these services, the costs associated with any of the optional services/ABI may be omitted on the Unit Price Schedule submitted with proposal package. 1.3 All work will be performed and completed to the complete satisfaction and acceptance of the City. Contractor shall coordinate work schedules with the City in advance of the work. Tentatively, the City completes street sweeping of the overall street network once during December and/or January, and may, at its discretion, choose to sweep the entire network a second time during the year. In addition, the City may choose to sweep all or only a portion of the overall street network, or sweep some streets more than once. Additional sweeping of the streets at other times of the year may be required by the City as deemed necessary. A listing of special events requiring isolated sweeps is found on the following pages. 1.4 Many projects will require work to be performed during the day and night and/or weekends. 1.5 All waste, trash, and debris from performed work shall be properly disposed of offsite according to local, state, and federal regulations. Waste tickets must be submitted to the City after each street network sweep, and a cumulative listing of waste tickets shall be submitted annually, in early May of each year. City will provide an area for temporary storage of Contractor’s dumpsters, if needed. If space permits, Contractor vehicles can be stored in this location while sweeping the overall street network, only. Long-term storage of dumpsters, vehicles and equipment will not be permitted. Dumpsters are provided by the Contractor, and the Contractor is responsible for providing measures to prevent public access to said temporary area(s) and public dumping of trash in said temporary area(s). Such measures may include temporary fencing, signage, and coordination with the City’s Public Safety Department to schedule officer drive by routine. Trash dumped by public into Contractor’s dumpsters becomes the property of the Contractor and is not the City’s responsibility. City will not be responsible for cost to dispose of said trash.
