The intent and purpose of this Invitation for Bid is to obtain competitive bids and award a contract for the purchase of four (4) new digital, color copy/print/scan/fax machines (“Machines”) with one year of maintenance along with the option for six (6) additional maintenance renewal periods. The Machines shall be either a Kyocera TASKalfa 5054ci (preferred) or a Canon imageRUNNER ADVANCE DX C5850i equipped with a paper tray to accommodate ledger paper (11”x17”), and support SMB 3.0 scanning or newer. The City anticipates purchasing four (4) Machines, but may adjust quantities to as high as six (6) based on available budget. The four (4) machines known to be replaced are: (1) Konica Minolta C364e, and (3) Xerox AltaLink C8035. Delivery, setup, installation, configuration and training of Machine shall be included in the bid price.
