a. The Consultant shall meet with City of Duluth representatives to review project scope and complexity, design criteria, related requirements, view existing conditions, gather data from the City engineering files and previously prepared designs. i. All aspects of the design shall be conducted in conformance with the City’s Lead Water Service Replacement Design Guidelines (provided as an attachment to this RFP). b. The Consultant shall plan to meet with the City (bi-weekly, at a minimum) for design progress meetings. The Consultant will prepare meeting agendas, minutes, and an issues tracking log and shall provide regular updates on progress for building inspections, work agreements secured, and plan progress. The Consultant’s project manager, property owner coordination and building inspection lead, and project design lead are expected to attend all applicable coordination meetings. 2. Site Assessments a. Physical site assessments are necessary to accurately verify lead services, estimate quantities, create replacement plans, acquire signed work agreements, and inform owners/residents about the LSLR replacement process. The Consultant shall provide all outreach and Property Owner Coordination and Documentation necessary to schedule and perform internal and external property assessments and to secure a signed property owner work Agreements.
