SCOPE OF WORK/SPECIFICATIONS To streamline evaluation and ensure uniformity in responses, all Offerors are required to complete the Excel workbook titled "POS and Inventory Management System Requirements Workbook" and the Higher Education Vendor Assessment Tool (HECVAT), which are provided as separates file with this RFP. 1. The workbook contains detailed functional and technical specifications, including but not limited to: a. System architecture and hosting model b. Point-of-sale features (e.g., payment methods, user interface, transaction processing) c. Inventory management capabilities (e.g., stock tracking, alerts, item classification) d. Reporting and analytics tools e. Integration with ERP or financial systems f. User roles and access controls g. Security and compliance features h. Implementation timeline and support services 2. Instructions for Completing the Workbook: a. All sections of the workbook shall be completed in full. b. Each requirement shall be addressed clearly. If a requirement is not applicable or cannot be met, please indicate "N/A" or provide a clear explanation. c. Do not leave any response fields blank. Incomplete workbooks may result in disqualification or lower evaluation scores. d. Offerors may include additional notes or clarifications in the comment fields provided within the workbook. 3. Additional Submission Requirements: a. Submit the completed Excel workbook along with your proposal as a separate attachment. b. Ensure that the filename includes your company name for easy identification (e.g., "VendorName_POS_Requirements_Workbook.xlsx"). c. Any supporting documentation referenced in the workbook may be included as appendices to your main proposal response.
