The successful Consultant will outline how DEP will be supported with Community and Stakeholder Engagement and Outreach, including public-facing events and meetings (hereafter “Activity” or “Activities”) and will consider the scope of services below. The Consultant should note that their services may not be needed for all Activities, and they will instead be contacted on an as-needed basis to support Activities. Services to be rendered by the selected Consultant shall be performed to the satisfaction of the Commissioner of DEP or their designee and in the form and manner approved by them. Such services may include the following tasks. A. ACTIVITY SUPPORT For each Activity, the Consultant may: • Source venues, negotiate costs, and coordinate on-site logistics. • Ensure appropriate audiovisual equipment is available at the venue. • Coordinate with venue staff and security. • Coordinate catering and beverage (if required). • Manage marketing and promotion, including guest list management and registration, drafting of activity notices, development of social media content, and engagement with third-parties to secure advertising and amplify content. • Develop a communication strategy. • Create communication materials including webpage content, newsletter, social media content, and presentations. • Provide for document translation services and for the potential need for on-site translations and sign language services during activities as may be designated in each activity. • Collect and analyze feedback received. • Prepare a findings or ‘After Action’ report.
