General: The work to be accomplished by the Consultant is in support of the following ARC Cost Center: Cost Center Cost Center Title 523AC State of the Region I. PURPOSE The Atlanta Regional Commission (ARC) is seeking proposals from eligible respondents to provide audio-visual production services for an in-person, morning event on Friday, October 24, 2025 at the Georgia World Congress Center (GWCC) in Atlanta, GA. ARC is the regional planning and inter-governmental coordination agency for the 11-county Atlanta region. ARC serves as a regional convener, bringing diverse stakeholders to the table to address the most important issues facing the metro Atlanta region. ARC will present the Regional Assembly of Public Officials, a one-day conference and regional assembly for the elected officials who represent the region. II. STUDY AREA We envision a first-class, two and half hour, in-person event that is comprised of a networking/coffee hour followed by approximately 90 minutes of main stage activity. The main stage activity involves three primary speakers, visuals, an awards ceremony, various prerecorded videos, guest speakers and a live stage performance. ARC will consider contracting with one prime audio/visual provider who works with qualified sub-contractors. III. WORK AND SERVICES It is ARC’s preference to hire one company that will provide an array of audio visuals solutions to support the “main stage” or central component of the morning event. ARC will consider contracting with one prime audio/visual provider who works with qualified sub-contractors. The event will be managed by employees of ARC with assistance from the agency’s subcontracted events planning agency. See Exhibit D for sample stage designs from previous years.
