The City of Destin, Florida (City) seeks proposals from qualified firms, hereinafter referred to as the Debris Management Contractor (DMC), to provide Disaster Debris Management Services, in accordance with the terms, conditions, and specifications contained in this Request for Proposals (RFP). The City is seeking proposals to establish a prepositioned contract with a qualified and experienced emergency and debris management firm, herein after referred to as Debris Management Contractor (DMC), to provide services to the City during disaster or emergency events. Disasters could include natural events such as hurricanes, tornadoes, windstorms, floods, and fires, as well as man-made events or emergencies such as civil unrest and terrorist attacks. In the event of a disaster, or emergency, the DMC shall service the City first and be on-call to provide all support services necessary to ensure the safety and well-being of all residents and visitors to the City. The City retains the right to obtain similar services from additional contractors. Services may include, but not be limited to, large-scale debris removal, separation, storage, debris processing and disposal; managing and operating disaster debris management sites; hazardous waste handling; project management assistance; and assistance with Federal and State reporting and reimbursement efforts. The City's expectation is that by hiring a professional Debris Management Contractor (DMC) to assist the City in a disaster event, the City is fully dependent and relying upon the professional expertise, training and experience of the DMC. The DMC shall be fully responsible to advise the City on the do's and don'ts of Federal Emergency Management Administration (FEMA) procedures and/or other governmental regulatory agencies and insurance companies. DMC shall perform all work in compliance with such regulations, representing the City to ensure maximum financial recovery. DMC will work under the direction of the City’s Director of Public Works & Emergency Management. The City Manager, or designee, will issue a Notice to Proceed to start work and the notice to reduce resources and to end work. All payments under the contract resulting from this RFP shall be made only for services approved by the City’s Director of Public Works & Emergency Management. To be eligible for award of a contract in response to this RFP, the Proposer must demonstrate that it has successfully completed services, as specified in this solicitation and is normally and routinely engaged in performing such services and is properly and legally licensed to perform such work. The selected firm must be experienced and knowledgeable in FEMA and Insurance reimbursement rules and procedures and must demonstrate such to the City in its proposal and subsequent selection process presentations. The selected firm must also demonstrate experience and knowledge of state, local and federal environmental regulating and permitting agencies. The selected firm will be responsible for staying current with all FEMA and other agencies’ guidelines and regulations and will be responsible for advising the City from beginning to end to ensure maximum financial recovery for the City. The City has a separate contractor for Disaster Debris Monitoring Services. Sealed proposals must be received no later than 2:00pm Local Time on May 8, 2025, at: City of Destin – City Hall Attn: City Clerk 4200 Indian Bayou Trail Destin, FL 32541 Proposals must be submitted in a sealed envelope clearly marked: “RFP 25-05-PW, Disaster Debris Management Services” A complete RFP package can be obtained by contacting the City Clerk’s office at cityclerk@cityofdestin.com or by calling 850-837-4242. The City reserves the right to accept or reject any and all proposals, waive technicalities, and to award the contract in the best interest of the City of Destin. **Electronic bids will not be accepted.**
