SCOPE OF WORK: The City of Pasadena seeks to obtain proposals from multiple qualified suppliers to provide water, drinks, food, on-site preparation, and supplies to the City prior to, during, and/or after an emergency situation occurs. Emergency situations would include, but are not be limited to, hurricanes, tornadoes, flooding, windstorms, and any act of God, etc. In addition, any emergency that would involve terrorism, explosions, fires, chemical spills, and any other man-made disaster or accident that would require personnel to need water, drinks, food, on-site preparation and supplies delivered to the City of Pasadena designated area. Proposer shall propose non-perishable food supplies as well as refrigerated food supplies. It will be necessary to include condiments, vegetable oil, cooking ingredients, eating utensils, cleaning supplies, and disinfectants. Proposals shall include the proposed meal plan, and the proposer’s mechanism for ensuring timely delivery of all necessary food supplies for any given emergency. Proposer must also provide documentation that the proposed meals meet standardized nutritional guidelines and provide a plan for handling specialized dietary needs on a case-by-case basis. Proposals shall also include all expertise, personnel, mobile kitchens, tools, materials, equipment, transportation, supervision, and all other services and facilities of any nature necessary to provide on-site preparation, supplies and serving needs for any and all emergencyrelated events. The potential contract awarded as a result of this procurement will be a “requirements” contract, with no quantities guaranteed. The City will negotiate an agreement with the proposer(s) whose proposal is the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the RFP. The City reserves the right to reject any or all responses. Contract shall be based on “as-needed” services in the event of an emergency-generated event. DESCRIPTION: All types of drinks, foods, supplies, and services shall be specified by Proposer. Proposer shall outline program for delivery, availability of water, drinks, food, and supplies, alternative methods of delivery, various locations, mode of transportation, backup plans, and complete detailed narrative of program offered for delivery of all items. The City of Pasadena preference for award will be based on Proposer’s ability to provide a plan for delivery and on-site food preparation. These services shall provide for the cost effective and efficient delivery of water, drinks, food, on-site preparation and supplies to any facility or site as may be directed by the City, and in accordance with Federal Requirements. Contract services will only be performed when requested and as designated by the City of Pasadena’s Emergency Management Coordinator or designee. Proposer shall fully detail how paperwork will be completed and itemized in order to be acceptable by FEMA for reimbursements to the City. This contract is in no way contingent on FEMA reimbursement or a federal disaster declaration but should meet all federal guidelines to ensure that reimbursable expenses are not forfeited. The City reserves the right to assign work to various Contractors, at its sole discretion. The City also reserves the right to approve all sub-contractors hired by the Contractor and/or to require the Contractor to dismiss a sub-contractor upon request.
