The intention of this Request for Proposals (RFP) is to solicit proposals for a possible five-year contract to qualified vendors to provide Student Athletic Insurance district-wide on an as needed basis. BISD intends to make an award to the proposer who qualifies and meets the minimum requirements established on this request for proposals. BISD is utilizing the Request for Proposals (RFP) method for the procurement of this service in accordance with TEC Section 44.031 Purchasing of Contracts. a. Student Athletic Insurance may include Group UIL and Catastrophic coverages. All extra fees to are to be included in the proposal and provided by the vendor. b. Proposals shall include all prices necessary for Student Athletic Insurance coverage for a complete fiscal year (July 1 – June 30), including but not limited to: Group UIL coverage & Catastrophic coverage, brokerage fees, etc. c. Award notification of the selected contractor(s) will be distributed to appropriate BISD campuses and departments. d. Formation of Contract (Execution of Offer): A response to this solicitation is an offer to contract with BISD based upon the terms, conditions, scope of work, and specifications contained in this procurement solicitation. A solicitation/proposal does not become a contract unless and until it is accepted by BISD after approval by the BISD Board of Trustees. e. Non-Exclusive Contract: Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of BISD. BISD is free to have multiple contracts for the awarded services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, in BISD’s sole discretion. f. Federal/State/Grant Funding: BISD receives a variety of federal, state, and/or grant funding. Performance by BISD under any contract/Agreement entered into pursuant to this RFP may be dependent upon the appropriation and allotment of state/federal/grant funds (a “Prime Contract”), including, but not necessarily limited to, those awarded to BISD under its Administration for Children and Families (“HHS”), including Head Start and/or Early Head Start funding; grants/funding from the Texas Education Agency; other federal and/or state funding; and allocation of funds by BISD. If BISD is not appropriated or allocated the necessary federal/state/grant funds or its funding under a Prime Contract is eliminated or decreased, or BISD fails to allocate the necessary funds, then BISD will issue written notice to Vendor and BISD may terminate the Agreement without further duty or obligation to Vendor. Vendor acknowledges that appropriation, allotment, and allocation of funds may be beyond the control of BISD.
