1. Pre-Advertise/Pre-Award Activities. Assist the Department with the pre-advertise/pre-award activities on an as-needed basis, including, but not limited to, the following: a. Provide quality assurance/quality control and plan review for the Project, including structural plans, specifications, item quantities, and cost estimates, and provide a list of items to the Department’s Project Manager on potential conflicts, claim avoidance, constructability issues, value-engineering opportunities, and consistency between the plans, specifications, and estimates, prior to advertisement. b. Review contract documents to identify errors and omissions in contract Special Provisions and recommend revisions. c. Evaluate bids received. d. Review Resident Engineer files and Inspector(s) files, which will include Design Engineer memos to Resident Engineers, and technical reports and studies. e. Prepare a Resident Engineer’s project schedule that includes all preconstruction and utility relocations by others, and notification timelines noted on all permits, agreements, and contract documents. Upon receipt of consultant’s schedule, evaluate and confer with the consultant regarding workability of the schedule, or suggest changes that may improve the schedule, and update Resident Engineer’s schedule. f. Prepare project instructions and establish proposed contract administration and recordkeeping procedures (including Resident Engineer and Inspector’s notes and diaries / reports) to be used during construction for review and approval by the Department’s Project Manager. g. Attend meetings with the Department and Design Engineer to discuss design features. The intent of these meetings is for the Resident Engineer and Inspector(s) to engage in a questionand-answer sessions with key staff, and review contract administration procedures, etc. h. Establish an outline of dispute resolution with consultant’s methodologies, policies, and procedures and comply with any applicable state or federal laws regarding resolution of claims. The outline shall be reviewed and approved by the Department’s Project Manager.
