The Port Authority has identified the following business needs and use cases: I. BUSINESS NEEDS AND USE CASES Use Case 1: Web-Based Online Procurement System for Public Procurement Solicitation Management Solutions that can accommodate the broad range of approaches and diversity of procurements typical of an agency the size of the Port Authority, including but not limited to: Sealed Bids Support: Ability to manage and process sealed bids. RFP/RFQ/RFI Support: Tools to handle Requests for Proposal (RFP), Requests for Quote/Qualifications (RFQ), and Requests for Information/Innovation (RFI). Tracking and Audit Trails: Full auditability and tracking for compliance and transparency. High Security: Ensuring data protection and confidentiality throughout the process. Bid Analytics: Advanced analytics tools to evaluate bid submissions. Integration/Application Programming Interface (API): Integration capabilities with Enterprise Resource Planning (ERP) systems such as but not limited to SAP, Salesforce, and Workday. Online RFP/Bid Opening and Evaluation: Support for online bid openings, collaboration, and evaluation of vendor submissions. Line-item Solicitations: Tools to handle solicitations with line-item pricing details including self-service data entry for line items prices by Respondents. Bid tabulation and comparison tools for line items bids. Complex Features: Such as allowing open-ended solicitations, dynamic pricing, or any other advanced functionalities that may be of interest to public procurement operations. Use Case 2: Issuance of Agreements, Renewals, and Amendments Solutions that can facilitate the issuance and management of thousands of agreements, renewals, and amendments on an annual basis. The tool should enable easy tracking, versioning, and amendment workflows...
