A. The Vendor will be expected to provide the following services as part of Inmate Technology Services: 1. Wall-mounted kiosks and handheld tablets, off-site inmate mail scanning, Inmate Electronic messaging and email services, on-site legal mail delivery system, digital entertainment, and educational materials. 2. Inmates will be able to order goods from the commissary vendor through the kiosks and tablets. All sales will be made via an automated order user interface provided by the vendor. Said automated order interface shall show items available and their current prices (including applicable sales taxes). 3. Off-site inmate mail scanning for USPS mail that shall be delivered electronically to the inmates on the kiosks and tablets. 4. Digital entertainment and educational materials, both free and for purchase, shall be made available on the kiosks and tablets. This shall include reading materials, music, and videos. 5. Options to upload external content such as PDF, MP4 and links to specific services, such as LexusNexus. 6. Service shall start within 60 days of the award of the contract. The contract term shall be for a two (2) year period effective June 1, 2025, with the option to extend the contract period in additional one (1) year increments. The Sheriff of Baldwin County Reserves the right to cancel said contract within sixty (60) days upon giving written notice. 7. Vendor shall assume full responsibility for the actions of its personnel who may be present at the site. All Vendor employees accessing the Facility will be approved by the Commander or Deputy Commander. B. The Vendor will disclose any 3rd party contract agreements that may affect the quality/maintenance/support of the contract and the affiliated units. In the event of a 3rd party contract dispute, the Sheriff expects the Vendor to still maintain the requirements of the contract. C. The Vendor will retain all data and said data is the property of the Sheriff’s department and will be made available to them at any time should that data be needed for the life of the contract plus an additional 10 years to satisfy Alabama Records of Retention requirements.
