The City of New Haven Board of Education Food Service (BOE) is soliciting bids for Paper & Supplies for the summer & school year meals program. There are approximately 224 days in the program, we serve approximately 19,000 meals per day. In soliciting proposals, it is the City’s intent to establish a vendor(s) to improve services, expedite deliveries, streamline paperwork, reduce administrative costs and contain product costs. To achieve these goals, it will also be necessary to maintain continuity of supply for its food service needs, as changing brands could potentially introduce unnecessary hardships on our student customers and thereby jeopardize the integrity of our programs. Therefore, the successful bidder must be both capable and willing to purchase the brands as specified and from a third-party producer, if requested by the city. The City will reserve the right to utilize secondary suppliers, if the City determines that doing so would be in the City’s best interest. The City of New Haven reserves the right to award bids to multiple vendors or any variation deemed appropriate by the City. • Product Requirements: Calculation Sheet contains a listing of NHPS required products. Please provide a detailed list of each item that you bid on complete with manufacturer’s name, item number and description of the item. FOAM items are prohibited in New Haven. · Pricing: All pricing for items shall be Firm Fixed Pricing for the duration of the contract time period. Such bid shall contain cost for each product contained in bid specifications, plus freight of products and include a fee that covers their warehousing, financing, delivery, and sales costs. o The City of New Haven BOE reserves the right to determine which item and actual quantities will be awarded after the bids have been opened. o Fuel Cost charges will not be accepted. • Samples: Samples are only required at the discretion of the Executive Director of Food Services. • Inventory Reconciliation: Please include in your proposal your current system to reconcile inventory at predetermined intervals. (physical and/or book inventory). • Order will be phoned, faxed, emailed or via online system on a weekly basis or any other mutually agreed upon time frame. • Tax Exemption: Products and services covered by this bid are exempt from state and federal taxes. • The BOE reserves the right to award separate items to different vendors.
