Conference space rental for a oneday election law seminar for county party chairs in 2025. The Secretary of State is the chief election officer for the State of Texas. The Secretary of State’s Elections Division provides assistance and advice to the county chairs of political parties on the proper conduct of elections, which includes hosting seminars. The Conference provides educational workshops and networking opportunities to promote a culture of excellence in achieving the mission of the SOS. Meeting Space Requirements. Specific Service Requirements. 1.6.1 Registration Set-Up. • Contractor to set up no later than 6:00 a.m. on the day of the seminar for attendee registration. • Registration prep by Client to take place beginning at 6:00 a.m. on the day of the seminar. • Pre-registration of attendees takes place from 6:00 a.m. to 8:00 a.m. on the day of the seminar. 1.6.2 Client Registration Set-Up. • Three (3) 6-foot skirted tables in U-shape. • Six (6) chairs. • Two (2) wastebaskets. • One (1) water station. • Two (2) power strips and extension cords. • Two (2) wired internet connections. • Extra linens to cover materials. • Rope and stanchion for restricted access. • Two (2) easels in “like new” condition. 1.6.3 Main Room/Ballroom. • Classroom style (classroom style seating involves skirted tables and chairs that are arranged in parallel rows facing the front of the room), up to 500 seats. • One (1) reserved SOS table in front of room near podium. • One (1) reserved SOS table in rear of room near an exit.
