1. Project Management – The Consultant shall be responsible for project management activities throughout the life of the contract. The scope of activities includes but is not limited to, coordinating and being responsible for scheduling meetings, managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for the City and Consultant subcontractors, and preparing all submissions for the City to submit to the projects’ funding agencies. 2. Preliminary Engineering Studies – Develop general project locations and design concepts and related activities needed to establish the parameters for final design such as Geometrics, Hydraulics, Bridge, Landscape Architecture, Traffic Operations, Electrical, ITS Elements, etc. 3. Surveys and Mapping – The Consultant shall be responsible for data collection, mapping and surveying necessary for preliminary engineering, design, cost estimates, right-of-way impacts, and the level of environmental clearance. The scope of comprehensive base mapping and surveying includes but is not limited to Control Surveys, Aerial Photogrammetry, Limited Design Level Topographic Surveys, Right-of-Way Retracement, and a Record of Survey. 4. Environmental Studies and Documentation – Complete the required environmental review including preparing any required technical studies, completing the required National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) documents, and completing other documents required by the funding agency (e.g., Caltrans Preliminary Environmental Study). 5. Utility Coordination – Submit improvement plans to utility companies in accordance with their requirements. Coordinate utility relocations, including relocation of the utility poles, as needed. 6. Right of Way Phase & Determination – Consultant shall prepare Request for Authorization to advance project to Right of Way Phase using procedures outlined by the funding agency. When authorized, Consultant shall review right-of-way records and establish additional right-of-way along the entire alignment, if necessary. 7. Design – Design the improvements and prepare the plans, specifications, and estimates in accordance with City, State, and Federal standards and AASHTO Geometric Design guidelines to achieve project objectives. Consultant shall examine and present project alternatives, as necessary, which complete project goals within construction budget. PS&E shall be submitted to the City at 60%, 90%, and final contract documents. 8. Coordination with Adjacent Properties – Coordinate with adjacent property to establish driveway locations and other modifications required in front of their property such as fence relocations, mailbox relocation, or tree removal.
