Scope of Services Part 1 – General Assessing Services Annually Complete: 1. Pick-ups. Perform the measure, list, and valuation of ne. or modified properties as of April 1st resulting from the issuance of building permits for new construction, renovations, alterations, and demolitions, to be completed before May 10. Provide new photos if needed to depict new and/or updated properties. 2. Sales. Conduct field inspections for properties that have transferred during the contract period and investigate and verify the circumstances surrounding all sales. Provide new photos if needed to depict new and/or updated properties. 3. Utilities. Update all utility values in compliance with applicable statute and rules. 4. Maps. Provide any lot line changes by plans, deeds, or consolidations to CAI or other mapping contractor for annual updates to the tax maps. 5. MS-1 Report. Provide final values to the Select Board. Submit the MS-1 to the Select Board for Approval/Signature and upload through the Equalization portal on behalf of the Town by September 1st or request extensions as necessary. 6. MADS Report. Complete the Municipal Assessment Data Report (Equalization Study) and submit results, including the statistical analysis of the sales report for review to the Select Board prior to submittal to the NH Department of Revenue through the Equalization portal on behalf of the Town by December 15th, or request extensions as necessary. 7. Current Use. Manage and maintain Current Use property, update changes and recommend Land Use Change Tax (LUCT) to the Select Board for billing through the Tax Collector. 8. Assessing Agent. Act as the Assessing agent for the Town to annually review abatement and appeal applications, perform any inspections necessary within a timely manner, and make recommendations in writing to the Select Board, representing the best interests of the Town. 9. Property Owner Assistance. Meet with taxpayers to respond to valuation inquiries either in person or by phone. 10. State Regulations. Meet and work with State Monitor to ensure the Town is in compliance with Assessing regulations. Part 2 - Measure and Listing 1. Annually review 20% of the Town properties and, unless refused access to the property, perform exterior measure and list of principal structures, attempt to complete an interior review if an owner is present. If no owner is present at the time of the visit, estimate building features using best practices and leave a door hanger notifying the property owner of the visit and provide a way for the homeowner to reach the Assessing office and/or Contractor. 2. The Contractor shall enter all changed data from inspections within the CAMA system. 3. The Town shall maintain all property ownership and sales data received from the Registry of Deeds within the CAMA system, and forward paper copies of the revised record card to the Assessor’s Agent on-site. 4. Provide a list of all properties visited/reviewed each year to the Town Administrator. Part 3 - Market Studies: 1. The Contractor shall perform ongoing market studies of the emerging market over the course of the Agreement, and shall provide such analyses, as they pertain to the existing assessments, in memo form to the Town Administrator no later than July 15th. 2. Should market studies indicate that an assessment update is indicated; a proposal to address inconsistent assessments will be presented to the Town Administrator/Select Board. 3. Ratio studies of all sales occurring within the ratio period will be performed; this will determine the preliminary statistical standing of the Town’s assessed values as a whole. 4. A memo to the Town Administrator/Select Board will be generated to show the results of all studies undertaken, along with recommendations to address any disparities noted within the sales file. 5. An update to assessed values is not required by the New Hampshire Department of Revenue until 2028. 6. If the Town should fall below the statistical standards measuring assessment levels and proportionality as recommended by the Assessing Standards Board, it will be at the Town’s discretion to perform a partial or cyclical statistical update. 7. The last revaluation occurred in 2023. This scope does not include a partial or full revaluation.
