Fairmont State University seeks proposals from qualified vendors for consulting services to assess and improve its data systems management and governance. The selected vendor shall evaluate existing systems, identify gaps, and provide strategic recommendations for optimizing institutional software usage. The expected outcomes of this engagement shall include: 2.1.1 Comprehensive Systems Inventory: o A complete catalog of software systems used across the institution. o Documentation of system ownership, user roles, licensing details, and vendor information. o Identification of system integrations, data flow mechanisms, and hosting environments. o A maintainable and accessible repository for IT staff to track software changes. o An existing list of systems with key datapoints will be provided to the successful bidder upon contract award, to be used as a starting point 2.1.2 Software and Data Governance Framework: o Development of best-practice policies for data governance. o Establishment of procurement and integration protocols for new software acquisitions. o Recommendations for enhancing software lifecycle management and compliance. 2.1.3 IT Software Lifecycle Management: o A structured process for evaluating, acquiring, maintaining, & retiring software applications. o Guidelines to ensure software acquisitions align with institutional needs and efficiency goals. o Identification of redundant or underutilized applications and recommendations for consolidation.
