General Specifications • Orders will be placed on a weekly basis. • Deliveries to the schools will take place on a weekly basis during the regular school year period, from August through May. Some schools will require deliveries during the summer months. There will not be deliveries, pick up, or service charges (if applicable) during the following breaks: • Spring Break • Thanksgiving Break • Christmas Break • Deliveries will be made to the kitchen receiving area only. • Orders can not be left on the loading dock. • Orders must be placed in locations inside the building that will not obstruct aisles, doorways, or passageways as designated by the School Nutrition Manager or staff. • No deliveries will be made to the school’s front office. • All products must be delivered via company truck, not Less Than Truckload (LTL). • Third-party deliveries are not permitted. • The SNP Director, or their designee, will be informed of out-of-stock products prior to delivery. • Any changes to the order schedule due to holidays, inclement weather, or other factors will be rescheduled for the following business day or, at the latest, within the same week as the regular delivery day. • Any changes to invoices should be addressed within 24 hours by issuing a corrected invoice referencing the original invoice number or by issuing a credit referencing the original invoice number. • Any substitution must be clearly marked on the invoice. • The delivery date should be clearly stated on the invoice for payment processing. • Two copies of the invoice must be provided to the cafeteria staff at the time of delivery. • Some bid items must be compatible and fit within the existing installed equipment. • Orders will be sent to the vendors via email in a PDF format.
