4.2.1 GENERAL OVERVIEW: SBCCD desires to develop a strong partnership with a copier services provider that will assist in achieving the following objectives: - Reduce the SBCCD’s total cost of ownership in regards to output fleet throughout the SBCCD Managed Print and Copier Service. - Improve customer service The San Bernardino Community College District (SBCCD) seeks a service provider to manage and optimize its copier and printing fleet in alignment with industry best practices, with a primary focus on fleet optimization and cost reduction. SBCCD has an immediate need to replace copiers with expired or soon-to-expire leases, as detailed in Appendices A, B, and C. The District intends to lease copiers for multiple years, accompanied by a comprehensive service agreement to ensure ongoing maintenance. Proposals must include: • Itemized pricing for each digital copier model • Cost calculations for a five-year lease term (for comparison) • Cost-per-copy pricing for both color and black-and-white units • Additional lease structures, including shorter lease terms, buyout options, trade-in values, and direct purchase options SBCCD currently uses Papercut for print management across its fleet and mobile devices. A fiveyear Papercut licensing proposal must be included. Additionally, Crafton Hills College (CHC) and San Bernardino Valley College (SBVC) operate pay-for-use multifunction printers (MFPs) and printers using ACD-inc vending box systems for cash and coin payments. The District welcomes proposals for ongoing support and potential upgrades to these systems. As SBCCD undergoes multiple construction projects, additional copiers will be required within 3 to 4 years of the contract term. The District reserves the right to procure additional copiers at a predetermined, fixed cost without extending the contract term.
