PURPOSE AND INTENT The sole purpose and intent of this Invitation for Bid (IFB) is to secure firm fixed pricing and establish a term contract for grounds maintenance at Palm Beach International Airport (PBIA), Belvedere Road and Australian Blvd Medians, and Lantana Airport. GENERAL All work areas for the lots listed, Lots #1 through #4, are to be landscaped in accordance with the instructions per each lot as set forth herein. Any exceptions to the demonstrated boundaries of areas covered under this solicitation shall be identified at the mandatory pre-bid conference and followed up with an amendment, if necessary. Oral explanations or instructions given by any County agent are not binding and should not be interpreted as altering any provisions of this document unless a written amendment is issued by the County Purchasing Department. COUNTY’S RESPONSIBILITIES A. The County shall be responsible for any repairs or extra work necessary due to hurricanes, floods, lightning storms or other Acts of God. B. Designated Airport Representative: The contract shall be administered on the County’s behalf by the Department of Airports, which shall have the responsibility to ensure compliance with contract requirements, such as, but not limited to, completion, inspection and acceptance. The designated airport representative shall serve as liaison between the Palm Beach County Department of Airports and the successful bidder. All questions arising after award of contract should be addressed to the Department of Airports, Grounds Maintenance Supervisor, and shall contact Matt Taylor at (561) 471-7494. C. Site Inspection Report: Upon completion of each service, a “Site Inspection Report” (Attachment “E”) shall be completed by the designated airport representative or his/her designee for the purpose of reporting and documenting work completed by the successful bidder. A copy of the report will be available upon request from the designated airport representative. D. Quality Control and Contract Inspection: One or more employees of the Department of Airports shall monitor and inspect the performance and progress of the services provided under the contract. The provisions of the contract may be called to the attention of the successful bidder by the designated airport representative. The designated airport representative or his/her designee shall in no instance have the authority to act as foreman or supervisor for the successful bidder and shall not interfere with the supervision or direction of the employees of the successful bidder. Any advice provided to the successful bidder by the designated airport representative or his/her designee shall in no way be construed as binding upon the County, or release the successful bidder from fulfilling the provisions of the contract
