2.1. Analysis and Planning • Conduct a comprehensive assessment of the existing SAP system, including current Classic GL configurations • Identify and document the existing business processes that will be impacted by the migration • Evaluate the business requirements for the New GL and document functional and technical specifications • Develop a detailed migration plan, including timelines, resource allocation, and risk management strategies 2.2 System Configuration • Configure the New GL for all required features, including: o Ledger Setup: Define ledgers (e.g., Leading, Non-Leading) o Document splitting and other new functionalities o Parallel Accounting (e.g., defining multiple accounting principles) • Perform necessary adjustments to the chart of accounts, cost elements, and account assignment groups • Set up fiscal year variants and posting periods • Establish the integration between New GL and other SAP modules (e.g., Asset Accounting, Accounts Payable, Accounts Receivable) 2.3 Data Migration • Perform a detailed data mapping from Classic GL to New GL • Extract historical data from the Classic GL and prepare it for migration to the New GL • Execute data validation and cleansing to ensure accurate data transfer • Migrate master data (e.g., chart of accounts, cost centers) and transactional data (e.g., journal entries) • Perform testing of the data migration to ensure integrity and completeness 2.4 Testing and Validation • Develop test scenarios to validate New GL configurations, processes, and data migration • Conduct Unit Testing and Integration Testing to ensure the New GL is functioning as expected with other SAP modules • Perform user acceptance testing (UAT) with County staff to confirm that the system meets business requirements 2.5 Training and Documentation • Provide training for finance teams on how to use the New GL functionalities • Prepare and distribute detailed user manuals and configuration documentation • Train system administrators and support teams on maintaining and troubleshooting the New GL system 2.6 Go-Live and Post-Go-Live Support • Plan and execute the Go-Live migration, ensuring minimal disruption to business operations • Provide support immediately following Go-Live to address any issues or concerns • Monitor system performance and provide post-Go-Live optimization recommendations 2.7 Service Deliverables The deliverables for this service are: • Detailed migration plan, including timelines, milestones, and resources • Configured SAP New GL system, integrated with relevant modules • Migrated data from Classic GL to New GL, including master and transactional data • Migrated Report Writer reports from Classic GL to New GL • Test scenarios and test results • Training materials and documentation • Successful Go-Live and post-Go-Live support period
