Services to be provided under this RFP shall include, but are not necessarily limited to the following: 1. Advice and Guidance to the University a. Recommend policies and procedures for the licensing program. b. Propose annual goals and objectives, as well as metrics by which progress is to be measured. All goals and objectives shall be reviewed and adjusted annually. c. Provide detailed financial analysis and performance reports to the University’s contract administrator on no less than a quarterly basis. d. Communicate with the contract administrator as often as necessary to ensure effective progress toward the University’s objectives, including at least two in-person visits per year. Immediately notify the contract administrator regarding any significant problems, issues or risks that may arise. e. Analyze market trends, licensee performance and other relevant factors, and make recommendations to increase the University’s revenues on no less than a quarterly basis. 2. Administration of the Licensing Program a. Operate a program that ensures compliance with the University’s goals, objectives, policies and procedures. b. Respond to and process all licensing requests in a timely manner. Communicate effectively with potential and current licensees and maintain positive working relationships. c. Ensure that all products and designs are approved by the University PRIOR TO USAGE. d. Assist the University in developing an appropriate licensing agreement, then execute and manage license agreements on behalf of the University. e. Collect royalty payments and transmit the University’s agreed-upon portion on a quarterly basis. f. Keep accurate records and files on all license agreements and royalties and make them available to the University’s designated contract administrator upon request. Maintain all records during the term of the Agreement and for a minimum of three years beyond its expiration. 3. Ensure Licensee Contract Compliance a. Conduct contract compliance audits on a no less than annual basis, and follow up to ensure that all identified discrepancies are resolved. b. Monitor and verify licensee records to ensure accurate and timely calculations of royalties. c. Ensure that licensees are selling only those products and designs which have been approved by the University.
