Specifications include, but are not limited to: Task 1: Project Management and Coordination The selected Consultant shall coordinate with the Town’s identified representatives to conduct a project kick-off meeting to establish a foundation of common expectations and facilitate regular communication with the Town team to ensure the MuniEV Plan development remains on schedule. The Town expects Project Kick-Off to occur by late May 2025. Task deliverables will include meeting notes, project work plan and schedule, and progress reports. Task 2: Existing Conditions The Consultant shall review documents and data to establish a foundation of recent efforts related to EV infrastructure at the Town’s municipal facilities, including but not limited to, existing GIS data, the Town’s Five-Year Capital Improvement Program Budget, and available construction and building documents for the Public Service Center and Town Hall. The Town will provide fleet and staffing information to Consultant to help build a comprehensive database from which to analyze current and future EV infrastructure demands at the Public Service Center and Town Hall for both the municipal fleet, as well as for employees. Task deliverables will include a comprehensive database of current and future EV infrastructure needs that are presented to the Town in a visual format (i.e. PowerPoint presentation) as well as in a report format. Consultant should expect two rounds of draft report review by the Town before providing a final version of the report. This task is anticipated to be complete within six months of project kick-off (no later than November 2025). Task 3: Analysis and Draft Plan Development Consultant shall assess existing and future charging demands as well as electrical capacity, assess feasibility of resilience measures, conduct cost analyses, and develop a draft Municipal Electric Vehicle Infrastructure Plan, to include preliminary site design and proposed phasing plan (3 phases of implementation expected) to fully electrify the Town Fleet and keep up with staff electric vehicle charging needs at Town facilities. The tasks shall include, but are not limited to: • Assessment of existing and future EV charging demands for municipal fleet • Assessment of existing and future EV charging demands for employees, Town Facilities • Utility coordination for grid capacity analysis • Identification of number of chargers and appropriate mix of charger type • Recommended and required utility infrastructure upgrades • Evaluate the opportunity and feasibility of resilience measures such as integrated solar power or energy storage systems • Assess electrical infrastructure needs to support charging sites, including existing electrical capacity and ability to support future charging demand. • Develop preliminary site plans for the Public Service Center and Town Hall that show charging locations, number of chargers, and infrastructure improvements necessary to accommodate the proposed EV chargers. • Provide Proposed Phasing Plan (assume 3 implementation phases) for implementation to fully electrify the Town Fleet and keep up with staff electric vehicle charging needs at Town facilities with scope of work, schedule, preliminary site plans and cost estimates. The 3 phases should follow a typical timing, such as 0-5 years, 5-10 years, 10+ years, or similar. Task deliverables include a draft Municipal EV Infrastructure Plan with overview of existing conditions, summary of analysis, and preliminary site plans with cost estimates, as well as a draft proposed phasing plan (3 phases) to fully electrify the Town Fleet and keep up with staff electric vehicle charging needs at Town facilities. This task is anticipated to be complete within six to eight months of project kick-off (no later than January 2026).
