The selected consultant will be responsible for conducting a comprehensive Space Needs Study of the Public Works Department. The primary objectives and tasks of this study include: 1. Current Facility Assessment a. Project Kick-off Meeting with on-site Public Works and Village staff. b. Thorough evaluation of the existing Public Works Department facilities, including, but not limited to, administrative offices, workshops, fleet maintenance operations, garage capacity, salt storage, and associated liquid tanks, yard space for programs and outside storage, and equipment storage buildings. c. Analyze space utilization rates, current occupancy patterns, and functionality of existing spaces. d. Assess the condition of existing facilities, including infrastructure, accessibility, and compliance with safety regulations and applicable codes. 2. Departmental Space Requirements a. Identify and quantify the space requirements for each division or functional area within the Public Works Department. b. Analyze projected staffing growth, program additions or expansions, and corresponding space needs. c. Evaluate specialized space requirements for vehicles, heavy equipment, material storage, and repair/maintenance facilities. d. Assess space needs for technology infrastructure, workstations, storage, and workshops. e. Assess yard space needs for storage, seasonal, and publicly accessible programs. 3. Stakeholder Engagement a. Provide a recommended number of interviews or surveys with department staff, management, and other key stakeholders to gather input on space needs, current challenges, and future operations. b. Engage with the Village Manager’s Office, Planning staff, and others to understand the long-term outlook for development and broader goals for the Village as it relates to the Public Works Department...
