1. Orders will be placed as needed throughout the term of the contract. 2. Upon ordering, a 2–3-week turnaround is usually required. 3. All delivery, set up and pick up fees shall be included in the quoted price. No unauthorized fees shall be added to the invoice. 4. Items shall arrive in good working condition. Items that arrive damaged, broken, or dysfunctional shall be replaced immediately as to not disrupt the event. 5. Supplies and equipment shall be picked up within 24 hours of the event. Supplies and equipment shall be returned dirty and be cleaned by the contractor. 6. Quantities are unknown. Quantities are not guaranteed and will vary based on need. On occasion, some events can expect up to 750 people so contractors must accommodate both large and small events. 7. Events may be cancelled due to inclement weather and shall not result in a penalty to the governmental using agency. LOT 1 – Tents. White tents of various sizes including but not limited to 30’ x 30’; 30’ x 60’; 60’ x 90’. LOT 2 – Tables, Chairs and Tablecloths. Tables of various sizes including but not limited to 60’’round, 6’ rectangular and 8’ rectangular. White and black chairs, metal or plastic. White tablecloths of various sizes including but not limited to 90’’ round. LOT 3 – Dinnerware. Dinnerware including but not limited to dinner plates, salad/dessert plates, bread/butter plates, tea glasses, dinner forks, salad/dessert forks, and butter knives. LOT 4 – Inflatables. Large inflatables including but not limited to obstacle course, water slide (65’, double) and bouncy house. LOT 5 – Miscellaneous Event Supplies and Equipment. Miscellaneous event supplies and equipment including but not limited to portable restroom, audio/visual equipment, portable stage, outdoor screen, portable heater and air conditioning, portable lighting, and other catalog items not on statewide contract.
