New Equipment, no refurbished Equipment rental cost, parts, labor, toner, drums, and maintenance shall be included in the impression price for black and color with no minimum or maximum copies/prints. 60 Month agreement with auto renew at the end of the agreement only to be on a month-to month basis. Equipment is to be picked up by installing vendor after the rental is fulfilled. No Delivery or Removal Charges for equipment. Vendor responsible for coordinating and managing the removal process at the end of the agreement. One impression cost for all paper sizes requested in Exhibit A. Include all Consumable Supplies except for paper and staples. No Security Deposit. No meter charges for Scans. Vendor is responsible for creating/training on a master “impression count” report for our accounting purposes. That includes all copiers with impression counts once per month per department code separated by B&W and Color. Maintenance, upkeep, and cleanliness of machines are the Vendor’s Responsibility. Vendor to respond to malfunctioning machine within 8 hours of initial call. Training will be ongoing and needs to be included in the impression price. Vendor responsible for working with County IS Department on Central Management system. Black Impressions are “X” amount per impression. Color impressions are an addition to amount of “X”. When contract expires, Vendor is responsible for either submitting all hard drives to Owner, or Vendor needs to prove that all data has been successful removed working with County Information System staff.
