500 printed copies as well as access to provide online links to students for a 400-page, 9”x12” books or equivalent that have been printed in the same facility anticipated to produce the GSU yearbook staff. All samples must be of equal or similar quality to that called for in the ITB including paper quality and weight and cover characteristics. All samples to be received no later than the time specified for opening the bids from vendors. Samples are provided at the Bidder’s risk and expense. Each sample must contain a card attached to its cover with the name and address clearly written on the card. GSU will retain these samples as evidence of the Bidder’s capacity to perform. Samples requested to be returned shall be at the Bidder's sole risk and expense. Failure to submit adequate samples as specified may be cause for rejection of the Bidder's response without any further consideration Each bidder must be prepared to do all the makeup, presswork, and binding in his/her own plant, and no part of the work except the furnishing of cover cases, photographs, color separation, ink, paper, glue and other raw materials shall be purchased or transferred to another concern. The vendor shall provide advisory services to the GSU yearbook staff. The vendor representative must be a fulltime employee of the vendor. He/she shall work with the GSU yearbook staff in the preparation and execution of a full-size dummy of the publication. The vendor’s representative shall be responsible for providing the GSU yearbook staff with all the necessary requirements needed for Adobe Acrobat or In design file creation. The representative shall make trips to the University as requested. He/she will be prepared to spend as much time as required with the GSU yearbook staff as required The flowing in of student portraits (headshots) with names will also be needed while other pages can be provided as PDFs by GSU. Those headshots and name information shall be provided through GSU through a third-party outsource that took the photos and provided them to GSU. The vendor shall be located within the continental U.S. to facilitate providing advisory services to the GSU yearbook staff with the representative being a full-time employee of the vendor staff with the ability to travel to Grambling in north Louisiana if and when deemed necessary. For any outside purchases or additional work not covered in the basic specifications, purchase orders on the part of the University will be required. The University reserves the right to request a written quotation in advance for any work not specifically mentioned in this bid.
