Project Start-up / Program Validation / Concept Design 1. Attend a project kick-off meeting with the District and confirm project intent, scope, budget and schedule. 2. Participate in setting up project coordination utilizing the District’s electronic document management system, ColbiDocs. 3. Review all data provided by the District including, but not limited to design and/or as-built drawings, and historical data. 4. Conduct site visits to verify and document existing conditions. 5. Prepare and establish the electronic base for developing the proposed improvements. 6. Attend and facilitate a project meeting with the District to review the initial field designs and construction cost budgets. The agenda for the meeting would be to review collected utility information, and their relationship to the proposed field designs. 7. Refine the concept designs for the project site(s) based on the input received at the meeting with the District. 8. Attend up to three (3) school staff and/or community meetings per site to present and discuss the project. 9. Prior to proceeding to Design Development, meet with District staff and submit electronic copies of the Final Conceptual Designs and aligned Construction Cost Budgets for District review and approval. Design Development Phase Documentation at Design Development shall be at an approximate 50% Construction Documentation level. Submittal to the District shall consist of, but not limited to, the following: 1. Demolition Plan 2. Material Selections and Layout 3. Preliminary Construction Details 4. Preliminary Construction Cost Estimate Prior to proceeding to Construction Documentation, meet with District staff and submit electronic copies of the Final Design Development Documents and aligned Construction Cost Budget for District review and approval.
