1. All materials must be new, the best of their respective kind and free from scratches, tears, and other defects and shall be of excellent quality. 2. Bidders may bid on one or more years. 3. The estimated quantities as shown in the bid proposal form represents the best estimate available at this time. The City reserves the right to order more or less than the estimated quantities. 4. Bid prices must be submitted on the attached Bid Proposal Form. 5. All bidders must include a minimum of two references with their proposal. 6. Printing will be generated from PDF file submitted by e-mail or FTP. A. For optional postcard printing, a merge document from a data file is acceptable. 7. All bids received must be for the samples provided. A. Alternate paper/envelope stock colors may be suggested for cost savings. 8. Bidder must be able to sort the provided PDF form for maximum postage savings. 9. All bid prices must include all labor, set up and materials including: A. Initial Set Up B. Paper and Envelopes C. Printing D. Folding E. Presort/Mailing Services F. Storage Services G. Client Consultation H. Project Coordination 10. Utility Bills Printing and Mailing A. PDF file will be provided by noon on Thursday for mailing on Monday B. Black and white printing C. One page, two sided D. Tri-folded E. Approximate number (per month): • 8,000 Initial Statements with return envelopes • 2,000 Delinquent Statements no return envelopes • 1,000 Final Notices no return envelopes
