Specifically, the Town seeks a vendor that will: 1. Retrieve existing hardcopy files from Town offices in order to scan and digitize the files based upon the specifications identified within Attachment 1 of this RFP. 2. Once digitized, the vendor will index the files and manage the uploading of the files to the Town’s cloud-based document management system (Laserfiche). 3. The vendor will facilitate the acquisition of the required Laserfiche licensing necessary to support: a. Adequate storage for current volume plus an estimated 5-year growth. b. 12 departmental Laserfiche professional users as content custodians. c. 12 departmental Laserfiche participant users as content viewers and process participants. d. Integration of Laserfiche into the Town’s Municity permitting system. e. External web access to the public areas of the Laserfiche repository via the Town web site. 4. Train Town staff on managing the Town’s document management system. 5. The vendor will manage the integration of the Laserfiche Cloud repository with the Municity permitting system.
