2.1 Black Digital Copiers Approximate quantities to be replaced: 150 High-speed, black toner, digital, network copier All equipment proposed by the offeror should be in new condition. Used, reconditioned, refurbished or remanufactured equipment will not be accepted Maintenance /Service Agreement - All-inclusive (except paper & staples) cost per copy 2.1.1 Minimum requirement: 75 cpm digital, network connected copier. 2.1.2 Minimum paper supply: 3000 sheets of 8.5 x 11 from at least two (2) drawers, two (2) drawers adjustable size to at least 11 x 17, with sheet feed bypass. 2.1.3 Minimum 50 sheet finisher that staples and stacks; must have the capability to offset stack print jobs. 2.1.4 Vendor must provide the number of copies each model proposed is guaranteed to provide monthly up to a four-year period while remaining in good working condition. 2.1.5 Must include an auto document feeder. 2.1.6 Optional: post sheet inserter. 2.1.7 Must include duplexing. 2.1.8 Must be capable to enlarge and shrink by preset and manual settings. 2.1.9 Must include a coded access control. 2.1.10 Must include job storage and recall. 2.1.11 Must be able to handle a wide variation of paper size and weight, but predominantly 20 lb. xerographic, multi-use paper and 110 lb. card stock. 2.1.12 Must have book, two (2) sided, and two (2) sided to single sided copying capability. 2.1.13 Must include two (2) and three (3) hole punch. State in proposal if capable of top hole punch. 2.1.14 Must be easy install to network (TCP/IP) printing from both PC and current software. 2.1.15 Must have capability of Account management interface with LDAP (Active Directory). 2.1.16 Must include unlimited software and firmware updates for printing and network capability. 2.1.17 Must support PrinterLogic Control Application (CPA) 1.2 or 2.0 and/or includes a built in follow me printing platform. 2.1.18 Optional: faxing connected via Polycom Obi302 analog telephone adapter (ATA). 2.1.19 Must have network color scanning capability. 2.1.20 Must have print hold capability that allows operator to request print job to hold at copier until retrieved or ready to release. 2.1.21 Monthly billing must be grouped by location and broken down per copier. 2.1.22 At a minimum, HCSD requires electronic vendor produced quarterly reports to show equipment inventory information, maintenance data, service data, print volume(s), and financials. Vendors should also anticipate other custom/ad-hoc reports based on the needs of HCSD. 2.1.23 Optional: booklet finisher/stapler. 2.1.24 Must provide a separate price sheet for each model proposed including maintenance. 2.1.25 Must include detailed color brochure for each copier proposed. Information must be clear, concise, and accurate for the copier it is representing. 2.1.26 Must have the capability for monthly automatic copy count submission. 2.1.27 Vendor must assist HCSD employees in deleting all data from copiers being replaced. 2.1.28 No shipping fees will be applied to orders for toner or staples, regardless of order size, delivery location, or shipping method. 2.1.29 Vendor shall collaborate with the district's technology department to configure default security settings and printer preferences during the initial setup, establishing a standardized golden image for copier deployment.
