2.1.1 The contractor must provide janitorial services and must provide any required supplemental services for the Office of Administration, Division of Facilities Management, Design and Construction (hereinafter referred to as the “state agency” or “department”), in accordance with the provisions and requirements stated herein and to the sole satisfaction of the state agency. 2.1.2 The contractor must provide the janitorial services for the total square feet of the building as indicated in the Background Information section of this document. a. The contractor must agree and understand that the state agency may add or delete buildings located in Jefferson City, MO area at any time during the term of the contract, thereby increasing/decreasing the cleanable square footage of the building(s). b. The contractor must agree and understand that the state agency may add or delete areas of the building(s) at any time during the term of the contract, thereby increasing/decreasing the cleanable square footage of the building(s). c. Any added or deleted buildings or areas for which the contractor must provide services must be made by an amendment to the contract issued by the Division of Facilities Management, Design and Construction at least thirty (30) calendar days prior to the contractor beginning/discontinuing janitorial services at the additional/deleted buildings or areas. 1) Immediately following receipt of the written notification of an additional building, the contractor must notify the state agency if the contractor is not able to provide janitorial services for the identified building(s). d. The contractor must begin/discontinue providing janitorial services on the date specified by the state agency. e. The contractor must provide janitorial services for any additional buildings or areas in accordance with the same terms, conditions, and pricing stated herein. 2.1.3 The contractor must perform all services as required herein in a consistent manner satisfactory to and acceptable by the state agency in order to provide a clean and sanitary environment for the building, the building’s contents, building’s tenants, and the general public. a. Tenants of the buildings may change at any time during the term of the contract. 2.1.4 The contractor shall begin providing services in the secure areas of the building immediately upon notification from the state agency. 2.1.5 Unless otherwise stated herein, or if other days or times are approved by the state agency, the contractor must perform the Daily, Weekly, Monthly and Semi-Annual tasks at the frequencies directed below: a. Daily Tasks must be performed five (5) days per week; b. The Weekly tasks must be performed at every seven (7) day interval. c. The Monthly tasks must be performed within the first ten (10) state business days of every thirty (30) day interval. d. The Semi-Annual tasks must be initially performed six (6) months of the effective date of the contract and then within the first ten (10) state business days of every six (6) month interval thereafter. 1) Depending on the effective date of the contract and the condition of the building(s), the state agency may waive the requirement for performing the initial Semi-Annual task for the first six (6) months of the original contract period only. 2) The state agency may waive the requirement for performing a semi-annual hard surface work occurrence if sealing a newly laid hard surface flooring has been requested by the state agency. e. Prior to performing any of the Monthly and Semi-Annual tasks required herein, the contractor must notify the state agency at least seventy-two (72) hours in advance in writing of the anticipated beginning and completion date of each required task. f. The contractor must resolve any task determined in writing by the state agency to be substandard, deficient, or incomplete. g. Upon successful completion of the Weekly, Monthly, and Semi-Annual tasks, the contractor must receive written approval from the state agency. h. The contractor must complete the Cleaning Checklist (Attachment #2) at the completion of each service task. The contractor must maintain a copy of the Cleaning Checklist in a location easily accessible to the state agency to review. i. The contractor must follow-up with a written notice of the satisfactory completion thereof and must obtain the written approval of each task from the state agency. The notification must hereinafter be referred to as the “task schedule notice”
